The exporter must file any one of GR,PP form
or Softex form depends up on the nature of exports.
What is GR? How does it work?
G.R.forms are issued by Reserved Bank of India to
regulate and monitor foreign exchange transactions against export of goods
under physical forms. Exporter has to collect blank G.R.forms from RBI. The
forms are in duplicate. Exporter had to sign both copies and arranged to
deliver to Customs House Agents for filing with customs. While filing shipping
documents by customs house agents, a Xerox true copy of shipping bill to be
impressed on the G.R.form. Once customs formalities completed, original G.R
form is submitted with customs and duplicate copy of G.R. sends back to the
exporter. Exporter submits duplicate GR form with their bank along with other
shipping documents. Exporter’s bank sends back the said duplicate GR form to
RBI for foreign exchange regulations. Customs department also sends back the
original GR copy to RBI. PP form is used, if shipment by Post office. After
introduction of online filing of shipping bill for export where in electronic
filing system is available (EDI) , these procedures have been waived off by
Reserve Bank of India as such GR details are electronically transferred from
customs department to Reserve bank directly. However, GR forms are mandatory at
export customs locations where EDI facility is not available.
What is SOFTEX form? How does
SOFTEX form work?
SOFTEX forms are to be filed with STPI to regulate inward
outward remittance by Reserve Bank under export of goods in non-physical form,
either domestic or offshore. The products includes computer software, export of
Video and TV software and all other types of software products and packages
which are falling under goods of non physical form.
SOFTEX form is issued by Reserve Bank foreign
exchange department. All software forms under STP units are eligible to obtain
SOFTEX forms from Foreign exchange department of Reserve bank once after
submitting self-certified copy of overseas buyer’s contract/purchase order or
work order with STPI office as per 7(a) of SOFTEX form for declaration. SOFTEX
forms are issued in triplicate. These SOFTEX forms are to be submitted by STP
units within 30 days of issue of export invoice or within 30 days of last
invoiced released in a month. Once exports effected, after necessary
certification by STPI director’s office, the said SOFTEX forms are sent to
Reserve bank. SOFTEX blank forms are obtained from foreign exchange department
of Reserve bank by the STP units in triplicate. Once after effecting sales, the
said SOFTEX forms in triplicate are submitted with STPI for necessary approval
/ endorsement by director of STPI under the jurisdiction of STP units. After
certification of three copies of SOFTEX forms, original and duplicate are
returned to STP units and triplicate copy is retained by STPI units. Once after
exports effected, the duplicate copy of softex form is submitted with
authorized dealer bank along with the necessary supporting documents. Original
SOFTEX form is submitted with Reserve Bank’s exchange control department within
the jurisdiction of STP unit. Once after receipt of foreign exchange under the
said SOFTEX form, authorized bank returns the said duplicate copy of SOFTEX
form to Reserve Bank.
What is PP form in Exports? How does PP
form work in Exports?
PP forms are used under export through Post office.
If you effect shipment through post office, PP form need to be filed up by
exporter duly signed and sealed. PP form is a declaration by exporter
mentioning the details of goods exporting through post office. These details
contains the description of goods, value of goods, term of payment, terms of
delivery, port of loading, port of discharge, country of destination, shipper
details, consignee details etc.